A Retreat Planners Guide

6-12 months before Retreat (many nights are booked years out)
  • Call Amigo & reserve your retreat
  • Sign & send in contract along with your deposit
  • Collect a deposit from your guests to ensure their attendance

6 months before Retreat
  • Make any final changes to contract. Sign and send for confirmation of your minimum financial guarantee.
  • Schedule a time with the Amigo office for a visit with members of your planning committee.

1 month before Retreat
  • Read over the one month confirmation letter.
  • Confirm attendance with group members

2 weeks before Retreat
  • Contact Amigo with final numbers for meals and lodging.
  • Let Amigo know what type of set up you may require

During & After your Retreat
  • Check in with the on-call host and pick up your welcome packet.
  • Pay the balance due to Amigo and turn in your keys.
  • Rebook your next retreat.
  • Complete and return an evaluation
Planning Information

Deposit: A deposit is required to insure that the accommodation will be held for. The deposit is nonrefundable. If the deposit and signed contract are not returned by the due date, Amigo reserves the right to negotiate with another group for your dates.

Rates: Rates are noted on your contract and are subject to change

Linens: Linens are provided in the Retreat Center only. This includes bedding, towels, and washcloths. Cot packs are provided for use in the West Shore Lodge for a fee.

Insurance: Groups are responsible for providing primary medical insurance for their time here.

Check-in & Check-out: Check-in is any time after 3:00pm. Check-out is 12:00pm. Extended times are available for a fee.

Final Payment: Final payment is expected by the end of your retreat time. Billing will be based on the actual number that attend, but no less than your minimum financial guarantee. Please collect all fees from your group and pay Amigo the amount due.
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Cancellation: If your group cancels within 2 months before your event occurs, your deposit is forfeited and you will be charged your minimum financial guarantee (80% of lodging).

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